Share a Document or Folder

What Is It?

The documents and folders you store in OneDrive for Business are private until you decide to share them. Similarly, in a team site library, you may want to share specific documents or folders with people who don't otherwise have access to the site. When you share documents and folders, you can decide whether to let people edit or just view them.

Note: You may also be able share documents with external users (people not on your network) by inviting them as “Guests,” or by creating and posting guest links. For details, see Share sites or documents with people outside your organization.

Who Has It?

Current Montana Tech Students, Faculty and Staff.

How Do I?

  1. Go to OneDrive for Business or the site library that has the document or folder you want to share.
  2. Select the file you want to share, and then select Share.

  3. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with.

  4. Select a permission setting.

  5. If you want, type a message to be included with an email that’s sent to all invitees. The email includes a link to the shared document.

  6. If you don't want to send an email, click Show Options, and then uncheck Send an email invitation.