Skype For Business

What Is It?

Skype for Business is the web conferencing tool for Montana Tech. It can also be used to record presentations.

Who Can Use It?

Montana Tech students and employees.

How Do I Use It?

  • All Montana Tech employees and students have access to Skype for Business through Microsoft Office 365. You will need to have Office 2016 or Office 2019 installed on your computer.
  • Skype For Business is now a part of Office 365. On-campus users can contact IT support to have Microsoft Office installed on their computers. Do not attempt to install it.
  • Off-campus faculty, staff, and students can get Skype for Business by following the steps in the download Office 365 guide.

Using Skype for Business

  • Open Skype for Business by going to your Start Menu and click on "Skype for Business".
    Locate Skype for Business in the Windows Start Menu
  • Click "Sign In". Skype will automatically search for your contact information and log you in. This will be your Montana Tech username and password.
    Sigin in using your Montana Tech credentials

Adding Contacts

  • Adding contacts works best when calling an individual. We do not recommend this option for a conference call or a class.
  • To add a contact, start typing in the search bar (bar with magnifying glass) the user you are looking for. This can be the username, first/last name, or last/first name format. Right click on the user and either select Add to Favorites or Other Contacts.
    search for contacts Right click to add the contact to your list

    Scheduling a Skype for Business Call in Outlook (recommended)

  • Open Outlook and navigate to the calendar.

     
  • Select "New Skype Meeting"

     
  • Select the meeting participants by either entering their e-mail address, choosing them from the Global Address List, or choosing a contact group/distribution list*
    • *If you are sending Skype invitations to the same participants on a regular basis (such as for regular staff meetings, classes, etc.), creating a contact group or distribution list is very helpful. For more details, see link.
  • Just like an e-mail, enter your subject, message details, and any attachments you would like the participants to receive prior to the meeting. The link to the Skype call will be included in this invitation. Do not remove this link.
    Skype email will be created. Leave the link in it.
     
    • There are some helpful meeting options to set before you send the invitation. These restrict who may present information and the limitation on participation from attendees.

       

Start A Meeting From Outlook

  • In the calendar view, find the appointment for your Skype meeting and open it.
  • Click on “Join Skype Meeting” link and click OK
  • If you are the presenter, you can start the presentation whenever you would like. If you are the attendee and meeting options have been configured, you may have to wait until the attendee starts the presentation.

Start a Meeting From the Skype application

  • Click on a user. You may select multiple users by holding down the Ctrl key while selecting other users.

     
  • You have several options for how to proceed.
    • Right-click on participants:
      • Start a conference call: Start an audio-only conference call with all selected participants
      • Start a video call: Start a video call with selected participants
      • Schedule a meeting: Schedule a future conference call or video call with selected participants (Will redirect you to schedule in Outlook)

Basic Controls

  • Enable/disable camera by clicking the blue camera button
  • Enable/disable microphone by clicking the blue microphone button
  • Share content by clicking the blue monitor button
  • End call by clicking the red phone button
  • Chat by clicking the text bubble in the bottom left corner.

Recording

  • Click on the button with 3 dots in the bottom right-hand corner and select “Start Recording.” To verify that it has started, note the recording icon at the top right of the screen.

  • To stop or pause recording return to the same menu. To access, manage, and rename your recordings, select “Manage Recordings.
  • Here you can select any recording and publish it. This means you can simply rename it or select which content of the presentation you would like to export to the file. You can only publish a video that’s status is completed. If you have just finished recording, it may take some time to finish processing.
    • Select Publish
      • In this window, you have the option to change the name and save the location of your file. Select Options to change the content you wish to save in your recording.


         
  • On the previous screen (Skype for Business Recording Manager), you may browse the save folder for your recordings by selecting “Browse.”

Sharing Content

  • You can share a wide variety of content in a Skype for Business call. This includes presentations, attachments, co-authoring documents, your desktop, windows on your computer.
  • Share your desktop: Share one or both of your screens. For more details, click this link. Share your desktop.
  • Share a Window (Share a Program): Share the view of an individual program on your computer. For more details, click this link.
  • Share PowerPoint Files: Give a PowerPoint presentation in Skype. Will allow multiple presenters, the ability for meeting attendees to download PowerPoint during a meeting, miscellaneous drawing tools and presentation tools, such as laser pointer, available. For more features and details, see link.
  • Co-Author Office Doc: Ability to collaborate on any Office 365 document during meetings. All participants' co-authoring must have an existing document in OneDrive or OneDrive for Business prior to starting a meeting. For more details, see link.
  • Add Attachments: Share files or documents to participants. For more details, see link.
  • Shared Notes: Share notes from OneDrive in a meeting. For more details, see link.
  • A whiteboard is a blank page that you can use to work together with other meeting participants by being able to type notes, draw, or import images. For more details, see link.
  • Create a poll to get others involved and ask questions in a class or meeting. For more details, see link.

Q&A: Structured environment for answering questions during a class or meeting. Attendees can ask questions, but only presenters can answer. For more details, see link.