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What Is It?
Etrieve Forms is an electronic form solution that allows students and employees to review, approve, deny, comment, and re-route forms as needed, eliminating the need for paper.
Who Can Use It?
Student Employees.
Where Can I Access It?
Go to mtech.etrieve.cloud/central/forms and select Timecard - Purple - Non Work Study Student Employee.
How To Fill Out A Time Card
Step One:
Under Student Employment Forms, select 'Timecard - Purple - Non Work Study Student Employee'.
Step Two:
Make sure the correct pay period is selected.
Step Three:
Once the timecard loads, fill it out accordingly. Ensure all of your populated information is correct. If you have multiple jobs, select the appropriate one from the dropdown.
If your credentials don't automatically populate in the 'Employee Information' section, try refreshing the page; it should populate afterward. If it still does not pull in your employee information, give the Help Desk a call at (406)-496-4244 or fill out a general support request for Etrieve at: General Support Ticket
Step Four:
For each day, enter the amount of hours worked. If you did not work on a particular day, leave the Hours field blank.
Once you have reached the end of the timecard, you can see your summary at the very bottom:
Confirm that these numbers are accurate and if you need to make changes, scroll back up to the day(s) you need to adjust and do so there.
Step Five:
Submit the form.
Note: If you click 'Submit' and realize you need to make changes afterward, you MUST contact the Payroll Office to have them delete the submitted timecard. Then you must recreate an entirely new timecard starting back from Step 1. Please make sure that all the information is 100% accurate before submitting.
How to submit a time card for a past pay period?
If you need to submit a time card for a pay period other than the current one, use the "Pay Period" dropdown menu to select a different date range.
What to do if the time card is returned to you?
The pay office may reject an incorrect time card, in which case you will be notified that it has been returned to you. When you get the notification that it has been rejected, you should also receive a comment telling you what was incorrect and how you may fix it.