A central file of faculty records, excluding part-time faculty and annual evaluations, shall be maintained under the control of the Human Resources Office. These records consist of documents associated with the original appointments and subsequent service at the Institution and are maintained under appropriate security procedures. Annual evaluations shall be kept in the Deans’ offices. All employment records are available for inspection by the faculty or professional staff member. However, an appointment must be made in advance for an individual to review his/her personnel file.