Form Required: Permission to Consult form is in Appendix E of this document and
online through Administrative Services.
All consulting activities carried out by faculty, academic Department Heads,
administrators (including Deans), and professionals on FY contracts at Montana Tech
must comply with BOR Policy 401.1.
All persons wishing to engage in consulting activities outside the Institution must request
permission through appropriate channels. The Permission to Consult form must be
completed each time a member engages in consulting with a different client. Only that
time used consulting during the normal workweek need be reported on the annual
inventory.
317. Faculty
Faculty may engage in a limited amount of private consulting (defined as any additional
activity beyond duties assigned by the Institution, professional in nature and based in the
appropriate discipline for which the faculty member receives additional personal
compensation during the contract year) provided it does not interfere with the
performance of regular institutional duties.
Permission for such private consulting shall normally be granted only after all academic
responsibilities, including instructional and research activities, are fulfilled, and shall be
obtained from the appropriate Department Head, Dean, Provost/VCAA, and Chancellor.
In order to provide maximum flexibility of the faculty in their performance of consulting
assignments, the amount of time per week need not8 be specified. However, the total days
of consulting shall not exceed 40 days in any one academic year. Permission to engage in
consulting engagements totaling more than 40 days in any academic year shall be
considered on their own merit and may be approved on an individual basis by the
appropriate Department Head, Dean, Provost/VCAA, and Chancellor.
317.2 Montana Bureau Of Mines and Geology Faculty and Other Bureau Professionals
Bureau employees are generally not allowed to consult in the state. Consulting out-ofstate may be permitted under limited circumstances, but requires the written approval of
the MBMG Director and the Chancellor.
317.3 Academic Department Heads
Academic Department Heads may engage in a limited amount of private consulting
(defined as any additional activity beyond duties assigned by the Institution, professional
in nature and based in the appropriate discipline for which the academic Department
Head received additional compensation during the academic or contract year) provided it
does not interfere with the performance of regular institutional duties.
Permission for such private consulting shall normally be granted only after all
administrative responsibilities, including instructional and research activities, are
fulfilled, and shall be obtained from the appropriate Dean, Provost/VCAA, and
Chancellor.
In order to provide maximum flexibility of the faculty in their performance of consulting
assignments, the amount of time need not be specified. The total days of consulting shall
not exceed 40 days in any academic year. The 40 days shall be taken during the
established academic year. Permission to consult more than 40 days in the academic year
shall be considered on its merit and may be approved on an individual basis by the
appropriate Dean, Provost/VCAA, and Chancellor.
317.4 Other Administrators (Including Deans) and FY Professionals
Administrators (including Deans) and professionals may engage in a limited amount of
private consulting (defined as any additional activity beyond duties assigned by the
Institution, professional in nature, and based on the appropriate discipline for which the
individual receives additional personal compensation during the contract year) provided it
does not interfere with the performance of regular institutional duties.
Permission for such private consulting shall normally be granted only after all assigned
duties have been fulfilled and shall be obtained from the appropriate Department Head,
the Provost/VCAA, and Chancellor.
In order to provide maximum flexibility of administrators and professionals in their
performance of consulting assignments, the amount of time per week need not be
specified. However, the total days of consulting for faculty shall not exceed 40 days in
any contract year. Permission to engage in consulting totaling more than 40 days in any
contract year shall be considered on their own merit and may be approved on an
individual basis by the appropriate Department Head, the Provost/VCAA, and
Chancellor. The amount of time allowed non-faculty staff shall be determined on a caseby-case basis in consultation with the Chancellor. All time used by administrators and
professionals for consulting during the normal workday, week, or month of their contract
period must be taken as leave time (i.e., vacation leave or leave without pay) and shall be
noted as such on the monthly attendance record sheet.
All consultation shall be undertaken in a purely private capacity and the Institution shall
not be responsible in any way for the property of clients used in such research. No
official institutional stationery, forms, or business cards shall be used in connection with
such work, nor shall the name of the Institution be used without the expressed consent of
the Chancellor. Private stationery, business cards, professional directories, etc. should not
bear the Institution’s phone number or address, or any other Montana Tech contact
information.
When campus space and equipment are used for private consulting, the Institution shall
be reimbursed for use of such space and equipment. Approval shall be obtained in
advance. The basis of reimbursement should be established and agreed to between the
consultant and the Institution’s Controller prior to submission of the request to the
Chancellor.
Every person engaged in consulting shall submit an annual inventory of his/her
consulting activities to the Chancellor by September 20. This report shall account for
only time spent on consulting activities during the normal workday, week, or month of
their contract period.