OneDrive

What is It?

OneDrive is a cloud storage service offered by Microsoft. It's available to students, faculty, and employees with an MTech account.
 

Table of Contents

1. Accessing OneDrive
    

2. Adding Files from OneDrive to Canvas
    

3. Share a Document or Folder
    

4. How Do I See Who I'm Sharing a Document With?
    

5. How Do I Stop Sharing a Document or Folder?
    

6. Finding Files That Have Been Shared With You and by You
    

Accessing OneDrive

Accessing OneDrive in a Browser

1. At the top left of the main Montana Tech webpage, click the 'Email' button and log into your email.

   

      

2. Once into your email, click the waffle icon.

   
   
   3. From the menu that appears, click the 'OneDrive' button.
3. 

Tip: You can save any attached Word documents to your OneDrive as long you are logged into your email account. They will then be available in OneDrive and accessible from any synchronized devices.
 

Accessing OneDrive on Desktop

If you need to install OneDrive onto your personal device, please refer to this article: Microsoft Software and Office 365 Information
If OneDrive is already active on your computer, you can access it straight from your desktop.

1. Click on the OneDrive sync app on the taskbar to open the OneDrive menu.
   
    
2.  Click 'Open folder' to access your OneDrive folder on your hard drive, or 'View Online' to access OneDrive in the browser.
   
    

You can also access your OneDrive in your file explorer. Once you open your file explorer, your OneDrive data will be located under the OneDrive folder.

You may also open the OneDrive Sync app as shown earlier. Then select open folder. This method will take you to your OneDrive in your file explorer.

If you have not installed the OneDrive app on your computer and would like to, here is a link that will guide you through the installation steps, Sync files with OneDrive in Windows - Microsoft Support.
 

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Adding Files from OneDrive to Moodle

Step 1: Log into Outlook through your browser.

Step 2: Click on the 3x3 grid of dots into the top left corner and select OneDrive:

Step 3: There are two ways to get content into your OneDrive: 

1.) The easiest way is to drag and drop the file into your one drive. It will likely be sorted automatically by alphabetical order.

2.) You can also click on the plus icon and select whether you want to add a file or a folder:

Select the desired file/folder from your computer.

Step 4: When the file is uploaded a pop up box will tell you that you uploaded your file. Hover over the file and click on the share button.

Another pop up box will appear. It will ask you who you want to share the link to but all you need to do is select "Copy Link":

A confirmation box will show that the link has been copied successfully. This is all you need to do on Outlook.

Step 5: Now go into your Moodle course and turn editing on. This can be done by clicking the gear icon in the top left corner and selecting "Turn editing on":

Step 6: Find the week that you want to add the file to and click on "Add an activity or resource":

In the bottom right corner, click on "URL" and select "Add":

Step 7: Fill out the information and in the External URL paste the link that you copied from Outlook:

Now when the link is clicked it will open up Outlook you can view the file/video.
 

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Share a Document or Folder

There are two ways to share a document or folder. The first way gives a user access to the document via a link. The second way gives direct access to the user.

1. Go to OneDrive for Business or the site library that has the document or folder you want to share.

2. Select the file you want to share, and then select Share.

   

3. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with.

4. Select a permission setting.

   

5. If you want, type a message to be included with an email that’s sent to all invitees. The email includes a link to the shared document.

1. To give direct access to a user for a folder or document start by opening Manage Access. 
2.  Select the plus sign with the person behind it that is top right of the Manage Access pop-up.
3. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with.
4. Select a permission setting.
    

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How Do I See Who I'm Sharing a Document With?

1. Go to your OneDrive and find the file that you want to check.
2. Select the share button on the file.
3. People who have access to this file will show up at the bottom of this pop-up.
    

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How Do I Stop Sharing a Document or Folder?

To make a document or folder private again, you can stop sharing entirely. You may also choose to remove people with direct access or delete any share links that you may have made.

1. To stop sharing a file entirely, start by opening the Manage Access pop-up
    
2. To make the file or folder completely private again, select Stop Sharing in the top-left corner.
    
3. On the Stop Sharing pop-up select the "Stop Sharing" button.

1. To get rid of the share link start by opening the Manage Access pop-up
    
2. Click on "Links" and then click the trash icon next to the link.
    
3. Select the "Remove" button.
    

1. To stop sharing direct access to a user for a folder or document, start by opening Manage Access.
    
2. Select the stop sharing option that appears.
    

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How to Find Files that Have Been Shared with You and Shared by You

OneDrive is capable of showing you what files have been shared with you and what files you have shared.

Finding Files Shared with You

1. Start by opening OneDrive.
2. Select the Shared tab on the left.
3. This initially opens up to the Shared with you page where you can see everything that has been shared with you. 
4. If you want to find files that a single person has shared with you, there is a search box in the top right corner.
    

Finding Files that You Have Shared

1. Traverse to the Shared tab as shown above.
2. At the top select Shared by you. Here you can see everything that you have shared.
    

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