How to Import and Export Your Emails

What Is It?

Microsoft Outlook allows you to export and import your emails into a .pst file. Using this process, you can transfer emails from one address to another.

Who Can Use It?

Anyone with a Montana Tech email.

How Do I Do It?

Exporting Your Emails

1. Select File > Open & Export > Import/Export.

2. Select Export to a file, and then select Next.

3. Select Outlook Data File (.pst), and select Next.

4. Select the mail folder you want to back up and select Next.

5. Choose a location and name for your backup file, and then select Finish.

6. If you want to ensure no one has access to your files, enter and confirm a password, and then select OK.

Importing Your Emails

1. At the top of your Outlook ribbon, select File.

2. Select Open & Export > Import/Export. This starts the Import/Export wizard.

3. Select Import from another program or file, and then click Next.

4. Select Outlook Data File (.pst) and click Next.

5. Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.

6. If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK.

7. If you're importing the contents of your .pst file into your Microsoft 365 mailbox, choose that mailbox here. If you're NOT importing into your Microsoft 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.

8. Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.


Article ID: 124527
Wed 1/13/21 2:51 PM
Wed 6/8/22 3:24 PM