Moodle Course Setup (Backup, Navigate, Import, Blocks, Quickmail, Outcomes, Proctorio)

Course Setup

A collection of guides to set up your Moodle course how you want it.

Contents

 1. Accessing Course Administration
          Allows instructors a large amount of control over the course.
 2. Attendance Block
          Allows instructors a way to keep track of students' attendance.
 3. Backup Your Course In Moodle
          A way to move all content of a Moodle course to a new location.
 4. Basic Moodle Course Setup
          Introduction video on the basics to setting up a Moodle course.
 5. Blocks
          Blocks provide specialized functions in your Moodle course.
 6. Changing Profile Information
          How to change your profile information and profile picture.
 7. Course Completion Tracking
          Monitor students' progress through your course, or allow students to track their own progress.
 8. Course Layout
          Composition of what makes a Moodle course.
 9. Creating a SCORM Module
          How to create and implement a SCORM module into your Moodle course.
10. Drag and Drop Files
          How to drag and drop files into your Moodle course.
11. Groups and Groupings
          How to separate students into groups and assign them separately.
12. How to Import Courses
          How to copy the contents of one course into another.
13. How to See What Your Student's See
          How to see a student's view on your Moodle course.
14. Icons
          Icons in Moodle and what they mean.
15. Managing Course Size
          Different ways on how to limit how much you are uploading directly to Moodle.
16. Moodle Communication
          Setting up forum subscriptions and blogs.
17. Moodle Profile and Email Messages
          Customizing your profile and how to send email through Moodle.
18. Navigation as an Instructor
          How to navigate your Moodle course as an instructor.
19. Outcomes
          Allows you to keep track of whether a student has met a set requirement.
20. Proctorio
          Guide on how to use Proctorio, a tool used for proctoring exams remotely.
21. Quickmail
          How to send bulk emailing within a Moodle course.
22. Student Activity Completion
          Display the completion criteria, opening dates, and closing dates for all Moodle activities on a course.

Accessing Course Administration

What Is It?

The Administration section allows instructors a large amount of control over the course.  It also contains many tools for instructors.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

Navigate to the 'Gear' icon drop down menu in the top right of your course.

 

Click more.

Course administration


Edit settings:

This takes you to the page that allows the user to edit the settings for the course. (Change the Format, change the number of weeks or topics, and making the course available to students.)

Users:

This collapsible sub-menu allows the instructor to enroll other users and manage groups.

Filters:

Options for activity name auto-linking, emoticons, and algebraic notation.

Grades:

This option takes the user to the gradebook.

Backup:

Allows the user to save an Archive.zip version of the current course.

Restore:

Will open an archive version of instructor's previous courses and place the content of the archive into the current course.

Import:

Will allow an instructor to choose specific content from another current course. This does not work from an archived course.

Switch role to:

This collapsible menu allows the user to view and operate Moodle from the perspective of another role. For example, if you switch your role to Student, hidden items will no longer display.

My profile settings:

This collapsible menu brings the user to profile and messaging settings.

Reports:

The reports section allows instructors to access every action that has occurred in the course.  It can be used to look up specific detailed information on any user, what they've looked at, done, and when.

Question bank:

Instructors can import question banks from there previous classes.  They can also create and apply them from here.

Users:

Instructors can Create groups and view all of a courses participants from here.

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Attendance Block

What Is It?

The "Attendance Block" is a feature allowing Instructors to keep track of students' attendance.

Who Can Use It?

Montana Tech instructors with a course on Moodle.

Where Can I Access It?

With the "Attendance Block", you can either log attendance yourself as the instructor, or allow the students to log in to Moodle and mark their own attendance. Attendance shows up as one grade in the gradebook, regardless of the number of sessions.

  1. Turn editing on.
  2. Open the navigation drawer.
  3. Click "Add a block".
  4. Click "Attendance".

*Note: Adding the Attendance Block without the Attendance Activity will result in the block not functioning. Make sure the Attendance Activity is added beforehand.

A new block will show up at the bottom of the right column that looks something like this:

The default settings are that the instructor does attendance. The default attendance gradings are Present (2 points), Excused (2 points), Late (1 point), and Absent (0 points).

To take attendance, first you must add sessions. You can do this either by adding an Attendance activity or by adding the Attendance Block.

  • If you added the activity, click it, then click on the "Add session" tab.
  • If you added the block, click "Add".

From here you can add single sessions or, by opening the Multiple sessions menu, set a recurring attendance.

Once you are done editing, click Add at the bottom of the page.

Now to take attendance, you can again either use the block or the activity.

  • With the activity, click it
  • Through the block click Take attendance

You should see a list of attendance sessions. (1) You can filter this list by the buttons in the upper right of the list (All, All past, Months, Weeks, Days). (2) Find the session you want to take attendance for and click the triangle button.

Now for each student, you can log their attendance by using the radio buttons on the right side and leave a remark.

To make your own attendance system and let the students log themselves, click the Status set tab in the "Attendance" menu. Click the drop down menu of status sets and select "New set of statuses".

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Backup Your Course In Moodle

What Is It?

Course Backup provides a way to move all content of a Moodle course to a new location.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

Note: If your course uses Blackboard Collaborate video, they will not be backed up with the course. You must back up the video/recordings and save it so it can be uploaded in the restore (Preferably save the video to OneDrive).

Step 1: Access the Moodle course you want to backup

Step 2: Click on 'Backup' from the Gear icon

Step 3: Choose the settings that you want included in the backup and click next

Do not select "Include enrolled users"

Step 4. Next choose the items you want included in the backup.

Step 5: Click next

Step 6: Confirm your settings and review.

If everything looks correct, click Perform backup.

(This step may take a few minutes depending on the size of your course)

Step 7: Once the backup is complete, click Continue.

Step 8: Here you can see your backup and choose the download on your file.

Step 9: A pop up window will appear with saving or viewing options. Make sure it is on save file and click "ok".

Step 10: Open up a file viewer window and select downloads folder. Inside there, you will find your Moodle backup file. You can drag and drop it to your desired location(such as a flash drive or to your personal computer).

Step 11: After you save your course backup to a safe place, it is important to delete the file from Moodle Follow the steps below on how to delete the backup files.

Deleting your backup file from Moodle

Step 1: Access your Moodle course and click "More" under the settings button (circular gear icon) in the top right.

Step 2: Click on 'restore' located under 'Course administration'.

Step 3: Next choose 'Manage backup files'

Step 4: Click on the backup file

Step 5: Choose delete

Step 6: Repeat steps 4 and 5 until all of the backups are removed from the 'Course backup area' and 'User private backup area'.

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Basic Moodle Course Setup

What Is It?

A video guide showing the basics to setting up your Moodle course.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

Click this link for guide:

Theresa Stack and the Basics of Moodle

Related Content

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Blocks

What is It?

A 'block' is an element that appears on either the left or the right side of the central column. Each block provides some type of specialized function.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

 

There are many different blocks to choose from, so when you consider adding blocks to your course, it's important to consider which blocks might improve the learning experience for your students. You can add more blocks by turning editing on and clicking the drop down arrow after Add....(bottom left-hand corner of screen).

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Changing Profile Information

What Is It?

Moodle offers users the ability to change their profile information, as well as their profile picture.

Who Can Use It?

Anyone with access to Moodle.

Where Can I Access It?

Changing Profile Information:

  1. Click on your name in the top right of the page.
  2. Click "Profile"
  3. Click "Edit Profile"
  4. Adjust your information and preferences.
  5. Press "Update Profile"

Uploading a Profile Picture:

  1. Click on your name in the top right of the page.
  2. Click "Profile"
  3. Click "Edit Profile"
  4. Scroll down to the User Picture section and press Choose a File.
  5. Press Upload a File.
  6. Select browse, choose your picture, and click Open. *Max file size is 500 MB
  7. Click Upload this File.
  8. Press Update Profile.

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Course Completion Tracking

What Is It?

Course completion tracking can be used to monitor students’ progress through the course or better allow students to track their own progress through the course. Completion tracking can be set up to automatically trigger on activities or set to allow students to manually set whether or not they completed an activity.

Who Can Use It?

Montana Tech Instructors with a course on Moodle.

How Do I Use It?

Setting up Completion Tracking:

First, Completion tracking must be enabled in the course settings by selecting the Gearcog and 'Edit Settings'

After this, there will be an option for completion tracking in the gear cog menu.

To enable tracking of an activity you will want to go to the activities “Edit settings” page and then find the "Activity completion" section.

Options for setting up an activity:

Completion tracking: This sets how the activity will be tracked. (Options: No tracking, Conditions, Manual)

Require view: If this is selected the student will need to view the activity for it to be complete

Require grade: It can be set that the student must be graded to be complete and/or that they have submitted the activity to be marked complete.

(Options under Require view and Require grade are not available unless tracking is set to Conditions)

Expect completed on: This option is used to keep track of deadlines in the tracking reports. This is not shown to students and only will appear on the report.

Items with completion tracking enabled will have an extra icon on the course’s home page.

Turn Editing on:

When editing is off instructors can see the normal completion tracking checkbox like students.

Students will see this on their page when the activity is not complete

Once the activity is complete students will see this:

Tracking completion / Completion report:

The completion report can be found in the Course Administration to access this click the drop down menu in the top right and select "more." 

Navigate to Reports and select Activity Completion.

The report will show you the students in your course and a tabular view of whether or not they have completed the activity.

This report can be downloaded by following the links on the bottom of the report.

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Course Layout

What Is It?

Moodle courses are primarily composed of the Central Column and Blocks.

Central Column

The content in your online course is displayed in the central column, Course content can be organized by topics, weeks, or pages. This tutorial is organized by topics. It's important to remember that each instructor decides how to organize his/her course, so online courses do not all look the same. If you have trouble finding your way around in your online course, speak up and ask the instructor for guidance.

Blocks

A block is an element or widget that appears on either the left or right side of the screen. Each block provides a specialized function. Instructors decide which blocks to make available in a given course, so students will notice some variation in blocks between courses.

Who Uses It?

Anyone who has access to Moodle.

Where Can I Access It?

On a Moodle Course page.


If you would like to view information on chunking please go here.

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Creating a SCARM Module

What is It?

A SCORM package is a collection of files which are packaged according to an agreed standard for learning objects. The SCORM activity module enables SCORM or AICC packages to be uploaded as a zip file and added to a course. Content is usually displayed over several pages, with navigation between the pages. There are various options for displaying content in a pop-up window, with a table of contents, with navigation buttons etc. SCORM activities generally include questions, with grades being recorded in the grade book.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

To add a SCORM module to your course, follow these steps:

  1. Sign in to your MyMTech account at my.mtech.edu
  2. Once signed in, select the course you would like to modify under the "Learning" block
  3. In the upper right hand corner, click the "Turn editing on" button.
  4. Click the green button labeled "Add an activity or resource" in the center column of the Moodle course page. 
  5. From the pop-up list, choose "SCORM package" option, and then click the "Add" button. 
  6. Enter the name and description of the SCORM package.
  7. Upload your SCORM package by dragging the package's ZIP file onto the file picker, or by click the "Choose a file..." button and selecting the file.
  8. Fill in any optional settings you would like, and then click the "Save and return to course" button. Your SCORM package is now uploaded and ready for your students to use.
  9. To access your SCORM package from your course outline, navigate to this icon, and click the title of the SCORM package.
  10. From this page, you may access student reports using the "Reports" tab, or enter the SCORM activity using the "Enter" button. This page also shows certain settings and statistics on the SCORM activity.

 

  1. Upon clicking the "Enter" button, you will be taken to the first page of the SCORM activity. The SCORM activity module has its own set of navigation buttons, although some SCORM packages may disable these in favor of their own navigation buttons.

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Drag and Drop Files

What Is It?

Dragging and Dropping Files into your Moodle course

Who Can Use It?

Montana Tech Instructors/Students

Where Can I Access It?

Step 1: Turn editing on

Note- This will work with Firefox, Chrome and Internet Explorer version 11.0.9600.17280 and higher.

Step 2: Move your web browser over so that you can see your desktop

Step 3: Locate the file on your desktop

Step 4: Left click on your file and hold

Step 5: Drag the file onto your course outline and drop

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Groups and Groupings

What Is It?

Moodle can allow you to separate students into groups to assign them separately

Who Can Use It?

Montana Tech instructors

Where Can I Access It?
Groups

Many of the activities and resources in Moodle have the option to utilize groups and groupings. Teachers can combine students into groups to create group assignments, peer review activities, group forums, and a lot more.

Here is an example with 8 students broken into 4 groups, A though D:

Instructor Groups1

Groupings can be created from multiple groups. Groupings are typically used when a teacher would like groups to work together on different projects throughout the year.

Instructor Groups2

Another way groupings are used, are private discussions. Students might be editing papers, or just collaborating on a project, where the discussion shouldn't be seen by the rest of the class. To do this, teachers place each student in their own group. Then groupings are made by combining each student's group with that of another student.

Creating a Group

Instructor Groups3

Instructor Groups4

You will have click on the gear icon then the Course administration will expand, then click Users, then click on the Groups link. This will take you the page that manages groups in your course.

Instructor Groups5

The Auto-create groups button allows teachers to have the system create groups automatically based on the number of enrolled students and the number of groups needed. Click on the Create group button to start editing a new group.

Instructor Groups6

Now you should be seeing the group creation page. A name for the group is required; the other settings are optional. After editing the settings, click the Save changes button at the bottom of the page. This will take you back to the group manager page. The name of the group just created should be visible in the Groups window. The group now needs students added to it. In order to add students, select your new group and click Add/remove users. A new page will open to add students.

Instructor Groups7

From this page click the student's name and the button labeled Add.

This completes the process of creating a group. Students can be in multiple groups, and groups can have any number of students. The next steps will show how to combine groups to create a grouping.

Creating a Grouping

Instructor Groups8

Exactly the same as the previous step, navigate to the Groups page. At the top of the Groups page, click on the Groupings tab. The next page shows all the groupings for the current course, but might be blank if none have been created. Click the Create a grouping button

Instructor Groups9

The next page has some options to change the name, description and ID number of the grouping. After you are done editing, click the Save changes button to start adding groups.

Instructor Groups10

Instructor Groups11

Simply click the group you want to add, and click the Add button. The grouping now contains groups and is ready to use.

Using Groups with Activities/Resources

Group and groupings can be used to control access or visibility of a particular assignment or resource. These options are located on each assignment or resource's settings page.

Instructor Groups12

There are 3 headings that concern groups:

Group Submission Settings - This determines how the group submits their assignment. Each student individually or the group as a whole.

Common Module Settings - Changing this option from "No groups" makes this assignment a group assignment. "Separate groups" allows each student in the group to turn-in/view their own group's data, but does not allow one person to see the others data. "Visible Groups" allows each group's data to be seen by the students in other groups

Restrict Access - Clicking the "Add restriction" button will display many different options on criteria for preventing access. These options include allowing only a single group, or grouping, to access this activity/resource.

Instructor Groups13

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How to Import Courses

What Is It?

Course Import allows you to copy the contents of one course into another.

Who Can Use It?

Montana Tech Instructors

Where Can I Access it?

Step 1: Access the new Moodle course that you would like to import content into.

Step 2: Click the gear icon and select "Import".

 

 

Step 3: Find the course that you would like to import. Either select from the recommendations given or use the "Search" option. Once you find the course you want to import, click the circle to select it. Click "Continue" to proceed.

 

Step 4: Select your desired settings for the imported course and then click "Next".

 

Step 5: Choose the contents you would like to include in the import and then click "Next"

 

Step 6: Look over your settings to make sure everything is right. Once you're satisfied, click "Perform Import" at the bottom of the page.

Note: It will take some time to import all of the contents over to your new course.

Step 7: If the course was imported correctly, you will be brought to a screen that says, "Import complete". Click "Continue" to access your new imported course.

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How to See What Your Student's See

What Is It?

This will allow you to see what the student can see in their Moodle course

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

First click on participants

Then click on the student like below

Then you will have to click "log in as"

And then you should be good to go.

Icons

Edit icon to drop down options: Instructor Icon1

Edit summary icon: Instructor Icon2

Edit icon: Instructor Icon3

Move left icon: Instructor Icon4

Move right icon: Instructor Icon5

Move up or down icon: Instructor Icon6

Update Icon: Instructor Icon7

Duplicate Icon: Instructor Icon8

Delete Icon: Instructor Icon9

Hide from students icon: Instructor Icon10

Assign roles icon: Instructor Icon11

Personalized learning designer icon Instructor Icon12

Add or create new icon: Instructor Icon13

Highlight topics icon: Instructor Icon14

Hide blocks icon: Instructor Icon15

Dock blocks: Instructor Icon16

Course Participants:

Badges:

Competencies:

Course Grades:

User Homepage:

User Dashboard:

User Calender:

Users Private Files:

Users Course(s):
Back to Table of Contents.

Managing Course Size

What Is It?

Moodle has a maximum upload size of 500MB. If your course backup is over that size, it will take significantly longer for the I.T. department to restore your course. Here are ways you can keep your course under the limit while keeping all the functionality and content.

OneDrive

With your Office365 account, 1TB of space is available for you to upload larger files such as videos, audio files, or large PowerPoint presentations. Once files are uploaded to the OneDrive get a link with the share button and include that link to the file in the course.

Learn more about the OneDrive

Legacy Files

Every time you upload a file to a course on Moodle, it is saved to the main Moodle database. Even after you delete the file from the course, it will be in that database. These files are "Legacy" and get backed up and carried over every time a course is backed up. These files should be cleared out regularly.

Learn how to get to your course's legacy folder and how to delete these files.

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Moodle Communication

What Is It?

Your instructors, classmates and Montana Tech will regularly send important emails to your Montana Tech Outlook account. It is very important that you check your inbox daily.

There are several kinds of notification emails.

Who Can Use It?

Anyone who has Moodle access

Forum Subscriptions

Outlook will send you email notifications when you subscribe to a forum. This is called Forum Subscription.

  1. To set up your Forum Subscription settings, open your Profile by first clicking on your name in the top right.
  2. Next click Preferences.
  3. Within the Preferences page click the Forum Preferences link.

Here you have a choice. You can choose to automatically subscribe to forums you post in and have Moodle keep track of forum posts you have already read, OR you can subscribe to an individual forum on the forum page.

Note that instructors are also able to subscribe their students to certain forums so, in some instances, you may be automatically subscribed to a forum.

If you are subscribed to a forum, you will receive an email digest about the latest posts. There are three kinds of email digests to choose from:

  • No Digest: one email for every new post.

  • Complete: once-daily email containing all new forum posts.

  • Subject: once-daily email containing only the subjects of new forum posts.

Select an option, then click Update Profile at the bottom of the page to save your changes.

Blogging

Adding a blog entry:

  1. Click on your name in the top right of your screen.
  2. Click on Profile on this menu.
  3. Click on the blog entries link.
  4. Enter a title and content for the entry.
  5. If you want to attach a file, click the Add button under the Attachment section to access the File Picker.
  6. Choose who you wish to public the entry to. There are two options:
    1. Yourself.
    2. Anyone on your site.
  7. Select appropriate offical tags for your entry and/or add one or more defining tags. If you add more than one, they should be separated with a comma.
  8. Click on the Save Changes button.

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Moodle Profile and Email Messages

What is It?

Moodle allows students and instructors to customize their profile and send emails through Moodle.

Email Messages

Your instructors, classmates and Montana Tech will regularly send important emails to your Montana Tech Outlook account. It is very important that you check your inbox daily.

There are several kinds of notification emails. Outlook will send you email notifications when you subscribe to a forum. This is called Forum Subscription.

  1. To set up your Forum Subscription settings, open your Profile by first clicking on your name in the top right.
  2. Next click Profile in the menu that appeared.
  3. In your profile page, click Preferences.
  4. Within the Preferences page click the Forum Preferences link.

Here you have a choice. You can choose to automatically subscribe to forums you post in and have Moodle keep track of forum posts you have already read, OR you can subscribe to an individual forum on the forum page.

Note that instructors are also able to subscribe their students to certain forums so, in some instances, you may be automatically subscribed to a forum.

If you are subscribed to a forum, you will receive an email digest about the latest posts. There are three kinds of email digests to choose from:

  • No Digest: one email for every new post.
  • Complete: once-daily email containing all new forum posts.
  • Subject: once-daily email containing only the subjects of new forum posts.

Select an option, then click Update Profile at the bottom of the page to save your changes.

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Navigation as an Instructor

What Is It?

Moodle has several built in methods of navigation, such as breadcrumbs and the navigation drawer, and course administration.

Who Can Use It?

Anyone with access to a Moodle course.

How Do I Use Breadcrumbs?

The navigation bar near the top of your screen provides clarity about 'where' in the course you may be at any given time. This is called a breadcrumb bar and your bar may look similar to the image shown below.

You can always click on previous links to find your way back to the main course page.

How Do I Use the Navigation Drawer?

The navigation drawer appears on every page of the site. It contains an expanding tree menu which includes "My Home", "Site Pages", "My Profile", and "Courses". What appears in the navigation block depends on the role of the user, where they are in the Moodle site, and any settings that have been applied globally.

The Navigation Drawer has links which can be expanded or collapsed.

My Home: This takes the user directly to their personal dashboard.

Site Pages: This expands to show pages and resources available site wide, for example, user blogs and a calendar. Any items which have been added to the front page, such as resources/activities from the Main Menu block, or the Site News will also appear here.

My Profile: This expands to allow regular users to view (and, if allowed, edit) their profile, view their forum posts, view and add blog entries, messages, and access their private files.

My Courses: This expands to show courses the user is enrolled in.

How Do I Use Course Administration?

 

  • Edit Settings: This takes you to the page that allows the user to edit the settings for the course. (Change the format, change the number of weeks or topics, and making the course available to students.)
  • Users: This collapsible sub-menu allows the instructor to enroll other users and manage groups.
  • Filters: Options for activity name auto-linking, emoticons, and algebraic notation.
  • Grades: This option takes the user to the gradebook.
  • Backup: Allows the user to save an Archive.zip version of the current course.
  • Restore: Will open an archive version of instructor's previous courses and place the content of the archive into the current course.
  • Import: Will allow an instructor to choose specific content from another of the instructor's current courses. This does not work from an archived course.
  • Question Bank: This drop down menu allows the users to manage questions for quizzes.
  • Switch Role to: This collapsible menu allows the user to view and operate Moodle from the perspective of another role. For example, if you switch your role to student, hidden items will no longer display.
  • My Profile Settings: This collapsible menu brings the user to profile and messaging settings.

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Outcomes

What Is It?

Outcomes are a tool that allows you to keep track of whether or not a student has met certain requirements. This could be used to track core concepts of a course or to track accreditation outcomes within your course.

Who Can Use It?

Montana Tech Instructors with a course in Moodle.

Legacy Outcomes

Legacy Outcomes are single outcomes that are set up through the grade book in a course. The outcome can then be given a scale to be graded on and will need to be manually graded by the instructor in the grade book after adding it to an assignment.

Setting up Legacy Outcomes:

To start setting up legacy outcomes, find the “Legacy Outcomes” link in the gear cog menu.

The first screen you will see after going into Legacy outcomes will be similar to this:

Legacy outcomes are hosted inside of the grade book, so in the top row of options, you will see the familiar Gradebook tabs. Below are the three options you will use to set up new outcomes for the course.

To add a new outcome or see ones that you have already added, click edit outcomes. The edit outcomes screen will look similar to this:

To add a new outcome, click the “Add a new outcome” button.

You will be brought to a page that gives you the options for your outcome, including naming, selecting the scale it will be graded against, and a description of the outcome.

The “standard outcome” checkbox is used to set an outcome to be available to other courses and instructors on Moodle, as it creates a site-wide usable outcome. (This should be used carefully so that others are not flooded by outcomes that are not their own)

Here you should fill out the boxes as needed and click “Save changes” when you are done.

To edit an existing outcome, click the gear icon to the right of the outcome that you want to edit on the “Edit outcomes” page.

After clicking on the gear you will be brought back to the edit page that you filled out to create the outcome.

Once you have outcomes added in your course, you will want to add them to assignments. First, go to the assignment or activity you would like to add it to and then go into the activities “Edit settings” page. Towards the bottom, there will be a section labeled “Legacy Outcomes”. Select the outcomes you would like to apply and then click “Save and Return”.

After you have added the outcomes to the assignment, they will show up in your grade book as a column next to the assignment you added the outcome to.

NOTE- After a legacy outcome is enabled on an activity, it cannot be removed through the settings page. It must be removed from the “Legacy Outcomes” page in the grade book.

New Outcomes:

The new outcome system allows instructors to group outcomes into sets and allows for outcomes to be better mapped to activities and automatically graded.

NOTE- Outcomes and outcome sets for the non-legacy outcomes MUST be added by the I.T. Help Desk. To add a new outcome please contact the Help Desk by submitting a ticket on our website with what set you would like the outcomes in (including whether it is a new set or not), the names of the outcomes, any documentation numbers or identification numbers it should be listed under, and a description of each outcome.

Setting up Outcomes:

Once the I.T. Help Desk has created the outcomes, you will need to add them to your course. To add a new set to your course go to “Edit Settings” in Course administration within the gear cog menu.

On the course settings page, locate the “Outcomes” section and make sure it is expanded. Find and click the “Select outcome sets” button.

In the dialog box that comes up, select the outcome set you would like to use and then the subjects and levels (if they apply and where requested). After this click ”OK”.

After clicking “OK” any outcome sets that have been added to the course should be listed in the Outcomes section. Once you are done click “Save and display”.

Adding an Outcome to an Assignment or Question:

To add an outcome to an assignment or question the set to which the outcome belongs must have been added to the course following the steps above. After that go to the assignment or question edit page and click the “Select outcomes” button under the Outcomes section.

Select the outcome set the outcome belongs to by clicking on the folder or text.

After selecting the set, the outcomes associated will be listed beneath the sets name. Click the desired outcomes.

Once the outcome has been selected the set and the outcome will be green. Once you are ready click “OK”

The outcomes selected will be shown in the Outcomes section. Once you are ready click “Save and return to course”

Checking on Outcome-

Once the outcomes have been set up in your course you can check on them and keep track of progress by looking at the reports.

First you will want to click on Outcomes in the Administration area of your course by selecting the drop-down menu next to the Gear icon.

To check on completion by specific students you can go to completion marking.

Completion marking will allow you to select an outcome set and a student and show you whether or not they have completed outcomes from that set and their average grade for each outcome. From here you can also mark an outcome complete by checking the complete check box and then hitting save changes.

The activity and performance pages will allow you an overview of class performance on outcomes.

You will need to select the outcome set you would like to view and will be shown the percentage of student completion, the average course grade for the outcome related items, and be given a link to find the related items in your course.

Coverage allows you to track where outcomes are used in your course.

The coverage page will give you options to see resources, activities, and questions related to an outcome in your course as separate lists.

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Proctorio

You will need to have Google Chrome installed onto your computer in order to access and use Proctorio. If you don't have it installed already, go here.

Note: Proctorio will not work if you are using a VPN. You must disconnect from your current VPN in order to use Proctorio.

Step 1: Access your Moodle course via Google Chrome. On the top right corner click on the gear icon and select "Turn editing on":

Step 2: Whichever week you would like to add content to click "Add an activity or resource":

Select "External Tool" then click "Add":

 

Step 3: Name the activity to what you want. Then under "Pre configured tool" select "Secure Exam Proctor". The activity name MUST be named "Secure Exam Proctor", otherwise it will not work:

Scroll down to the bottom and select "Save and display".

 

Step 4: You will be brought to the activity page with a list of steps to complete. Since you already are using Google Chrome, Step 1 will be complete. Next you will need to install the Proctorio Chrome extension. Click on the link provided on the page as shown here:

You will then be brought to the Chrome Web Store. Click on "Add to Chrome":

 

A pop up box will appear listing what the Proctorio extension adds to your Internet browser. Click "Add extension":

Once the Chrome extension is installed you can now use Proctorio in your Moodle quizzes.

Step 1: Make sure you still have editing turned on. If you need assistance with that refer to Step 1 in the Installing Proctorio section above.


Step 2: Find the week that you want to add the quiz to. Then click on "Add an activity or resource":

Select "Quiz" then click "Add":

Step 3: Make sure that you select the Timing option.

Step 4: Create the settings that you normally would for your quiz. However, once you get down to the "Layout" section select "Never, all questions on one page":

 

Step 5: You will eventually get down to the section that says "Proctorio settings". Check the box that says "Enable Proctorio Secure Exam Proctor":

Note: If you do not see this setting you may need to go back and click on the external tool to refresh the system that Proctorio is installed:

You'll know you're all set once you see this:

You should then see the "Proctorio Settings" in your quiz settings.

 

Step 6: Once you check the box a list of options will appear below such as recording options, lock down options, etc. These settings are up to you on how secure you want your quiz to be:

Proctorio behavior settings allow you to set the weight of suspicious behaviors using preset configurations:

 

If you would like to save these settings to use on future quizzes you can save the settings by clicking "Create New Profile":

In the future you will be able to select your profile(s) as shown below:

 

Step 7: Once you are satisfied with your quiz and Proctorio settings click "Save and display" at the bottom of the page.

Step 8: Add questions to the quiz as you normally would.

If you have any issues along the way please submit a ticket at our Service Catalog here or give the I.T. Help Desk a call at (406)-496-4244.

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Quickmail

What Is It?

Quickmail is a block that provides selective, bulk emailing within courses.

Who Can Use It?

Montana Tech Instructors

Where Can I Access It?

Adding the Quickmail Block

Steps:

  1. Turn editing on by selecting the Gear icon.

  2. Once selected the screen will refresh and you will see new options for editing. Near the bottom of the left hand side of the Blocks, there is a "Add a Block" block.

  3. Here you can add the Quickmail Block by locating it in the list.

  4. After selecting Quickmail from the drop down list, the page will refresh and you will see the Quickmail block, above the "Add a Block" block.

  5. When you would like to send an email to your students, click the "Compose New Email" link within the Quickmail block.

  6. Select the students or groups that should be included in the email by selecting them and clicking add, or to send to the whole class, click add all.

  7. Fill out the subject and message of the email with the information you want to send. If you would like to add an attachment, upload it in the provided box. If you would like a copy, select the 'yes' radial button for that option. When you are ready to send it hit "Send Email."

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Student Activity Completion

What Is It?

Allows you to display the completion criteria, opening dates and closing dates for all Moodle activities on a course, both on the course page and from within each activity.

Who Can Use It?

Montana Tech Instructors

How Do I Add It to My Course?

1. Click on the gear icon at the top right of your course page. Select 'Edit Settings'.

2. Towards the bottom of your settings, you will find a section titled "Completion Tracking", expand this section.

3. Set the 'Enable completion tracking' to 'Yes'. Additionally, if you would like to show specific conditions that must be fulfilled before a student marks their task as completed, the 'Show activity completion conditions' setting can also be set to 'Yes'.

4. Upon accessing the settings of any activity/assignment posted on your course, you can scroll down and find the 'Activity completion' section.

5. Expand this section and select the option you would like for that assignment. For each instance, you can either have a mark that students check when they have completed the activity, or have it auto complete upon some conditions being met.

6. If you selected to have it complete only after some conditions are met, a list of options available for that type of assignment will appear. You can check off what you would like to confirm completion of the activity.

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Details

Article ID: 113886
Created
Fri 8/14/20 9:57 AM
Modified
Mon 7/25/22 1:35 PM